Swimming Pool Quotation Format (Free Template)

How to make a quotation for a swimming pool project

Note the client and site details. Client name, phone, site address, and the date of your site visit.
Write the technical specifications. Pool size, depth, shape, type (skimmer, overflow or infinity edge), finish and filtration turnover.
List equipment and materials. Filter, pump, lights, fittings, ladder, cleaning kit and tiles, each with unit, quantity, rate and GST rate.
Add the scope of work for construction. Excavation, base work, brick work, steel, guniting with waterproofing, plaster, tiles and equipment installation.
Work out the totals. Amount = quantity × rate for every line, then subtotal, GST total and grand total.
Set stage-wise payment terms. Split the contract value by stage, from booking advance to final handover.
Add terms, warranty and validity. What is included and excluded, warranty period, completion time and how long the quotation is valid.

Sample swimming pool quotation

[YOUR COMPANY NAME]
[Address] · [Phone] · [Email]
GSTIN: [Your GST number]

Quotation No: QT/P/26-27/0001
Date: [DD-MM-YYYY]
Valid for: 30 days

To: [Client name], [Site address], [Phone]

Subject: Quotation for swimming pool filtration equipment, lights, fittings and tiles, including installation.

Dear Sir / Madam, thank you for your enquiry. We are pleased to submit our quotation for your swimming pool as below.

A. Technical specifications

Pool size	[Length] × [Width] ft
Depth	[Shallow] ft to [Deep] ft
Pool type	Overflow / Skimmer / Infinity edge
Water level	Water level up to the top of the swimming pool (overflow)
Filtration turnover	[Hours] hours
Finish	Glass mosaic tiles

B. Equipment & materials

#	Item & description	Unit	Qty	Rate	GST	Amount
1	SAND FILTER WITH 6-WAY MULTIPORT VALVE FRP sand filter, 500 mm dia, top-mount valve.	NOS	1	₹19,500	18%	₹19,500
2	FILTER MEDIA (SAND) Graded silica sand for sand filters.	BAGS	4	₹430	5%	₹1,720
3	POOL PUMP 0.75 HP 0.75 HP, single phase, IP55, with pre-strainer.	NOS	1	₹13,800	18%	₹13,800
4	UNDERWATER LED LIGHT 12V 20W IP68, cool/warm white, 7 inch.	NOS	4	₹1,650	18%	₹6,600
5	LED LIGHT TRANSFORMER / SMPS 12V supply for underwater lights.	NOS	1	₹2,250	18%	₹2,250
6	WALL INLET (EYEBALL) NOZZLE ABS, white, adjustable eyeball.	NOS	6	₹250	18%	₹1,500
7	SUCTION / VACUUM NOZZLE ABS, white.	NOS	2	₹280	18%	₹560
8	MAIN DRAIN (SQUARE) ABS, 300 x 300 mm.	NOS	1	₹1,150	18%	₹1,150
9	4-STEP POOL LADDER Stainless steel 304.	NOS	1	₹7,250	18%	₹7,250
10	POOL MOSAIC TILES Glass mosaic, 1 x 1 ft sheets.	SQ.FT	650	₹105	18%	₹68,250
11	TILE INSTALLATION (LABOUR) Per sq.ft installation labour.	SQ.FT	650	₹42	18%	₹27,300
12	EQUIPMENT INSTALLATION Installation of filtration equipment (excl. pipes & fittings).	JOB	1	₹11,500	18%	₹11,500
Subtotal						₹1,61,380
GST						₹28,825
Grand total						₹1,90,205

Rates shown are indicative samples only. Replace them with your own current rates and check current GST rates.

C. Scope of work (for construction quotations)

1	Excavation / earth work	Soil excavation for the swimming pool. Excavated soil to be removed from site by client side.
2	Brick flat soling	Hand packing of bricks over the earth surface to form a flat base for lean concrete.
3	Lean concrete	PCC on top of brick flat soling for the pool base. Thickness 4". PCC ratio (1:4:8).
4	Brick work	9" brick wall around the periphery of the pool as per approved shape. Cement mix ratio (1:4).
5	Balancing tank	Balancing tank as per required size to maintain constant water level and proper circulation.
6	Filter plant room	Plant room as per required size for filtration equipment, lights and electrical controls.
7	Steel binding	Single woven mesh steel binding. Primary reinforcement 8 mm, secondary 10 mm.
8	Guniting with waterproofing	Complete guniting with waterproofing on the entire inside surface of the pool.
9	Plaster work	Smooth inner surface finish. Plaster ratio (1:4), thickness 20–25 mm.
10	Tiles work	Fixing high-quality, non-slip tiles for durability, waterproofing and finish.
11	Equipment installation	Installation of all filtration and circulation equipment.

D. Payment terms

Stage	% of contract value
Booking advance — excavation & base work	10%
Structural work — brick work & steel binding	30%
Guniting & waterproofing	30%
Plaster & tiles work	20%
Final / handover	10%

E. Terms & conditions

GST as applicable, shown separately.
Electricity and water at site to be provided by the client.
Plumbing pipes & fittings, electrical cabling and civil work not listed above are excluded unless stated.
Warranty on equipment as per manufacturer: [X] year(s). Workmanship warranty: [X] year(s).
Completion time: [X] days from receipt of advance and site clearance.
This quotation is valid for 30 days from the date above.

For [Your company name]

Authorised signatory

Swimming pool quotation formats for every kind of job

The same structure works as a swimming pool quotation template for any project. Change the subject, items and terms:

Construction quotation sample

Technical specifications, full scope of work and stage-wise payment terms — the pool construction proposal format above.

Equipment & filtration quotation

Filter, pump, lights, fittings and chemicals with unit, quantity, rate and GST.

Renovation quotation format

Site inspection notes, repair items, tile replacement and equipment upgrades, with a clear completion time.

Waterproofing quotation format

Area in square feet, membrane or coating system, materials and labour, warranty period.

Rooftop pool quotation format

Add structural and waterproofing notes, load considerations and access for materials.

AMC quotation format

Visits per month, chemical dosing, equipment checks, contract period and payment schedule.

A professional swimming pool quotation letter always carries your company logo, GST number, terms and conditions and validity. PoolCo CRM adds all of these automatically, from your item master with product images and tax calculation, as a branded quotation PDF.

Frequently asked questions

What should a swimming pool quotation include?

Your company details and GST number, client details, quotation number and date, a clear subject, technical specifications of the pool, an itemised list or scope of work with quantities, rates and GST, totals, stage-wise payment terms, warranty, completion time, validity and your terms and conditions.

How do I calculate GST on a pool quotation?

Apply the GST rate of each item to its amount (quantity × rate) and add the GST total to the subtotal. Rates differ by item, so check the current GST rate for each product or service with your accountant.

Are the rates in this sample real prices?

No. They are indicative sample rates to show the format. Always replace them with your own current rates.

Can I use this format for a maintenance or AMC quotation?

Yes. Replace the equipment lines with your service items (for example monthly cleaning visits, chemical dosing and equipment checks), state the contract period and visit frequency, and keep the same totals, payment and terms sections.

Is there a faster way than filling a template?

PoolCo CRM builds this quotation automatically from your own product list, with your logo, GST and payment stages, and sends it on WhatsApp. Book a free demo to see it.

Free Swimming Pool Quotation Format